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Microsoft Teams: Collaborating in a Group Chat: Home

Microsoft Teams

Collaborating in a Group Chat

Use a group chat when you need to talk to a group of people and share files within a group. 

Create a Group Chat:

Use a group chat when you need to talk to a small group of people.  Start one the same way you start a one-on-one chat:

  • Select New chatNew Chat Icon at the top of the app
  • Select the Down Arrow Down arrowto the far right of the To field
  • Type a name for the chat in the Group name field
  • Type the names of the people you'd like to add in the To field

Open Group Name Field

Create group name and invite people


Send a Message in a Group Chat: 

Once you've created your group, compose your message in the box and select Sendsend arrow.  This starts the chat.

Teams Message box

Get Someone's Attention in a Group Chat: 

To call a team member's attention, type @ and type in a team member's name or select Everyone to notify everyone in the chat. The person or all members will receive an @mention notice

Using @Mentions

Add files to share in your chat:

Use the paperclip icon to add important files or websites.  These can be retrieved later by going to the Files tab at the top of the meeting window. 

*you can also drag and drop files into the message box to upload them

Attach files to a chat

Find Shared Files in your Chat:

At the top of your chat window click on the tab labeled Files

Files tab in chats

Resuming your Group Chat:

Your Group Chats are saved in your recent conversations list with your one-on-one conversations. The profile image will be a collage of the members' profile pictures. Click on the Group Chat to reopen the chat.

Group Chat in Recent


Turn a Chat into a Video or Audio Call or Share your Screen:

If you meet virtually, you can kick off the meeting right from the Group Chat. In the group chat, look in the upper right corner for the Call Calls Buttonbutton to start a video or voice call, and More Options More Options Buttonto start screen share.

Start call from Group ChatScreen Share form Group Chat

Edit Group Name:

At any time you can edit the name of your Group Chat by clicking on the pencil Edit Pencil iconby the group name, type in the new name, then click Save.

changing group chat name

Edit member of the Group Chat:

At any time you can add additional people to a Group Chat or leave any group chats you're a part of. Click on View or Add Participants View or Add Participants, and either click the X next to a member's name to remove them or Add People to add new members. 

Add or Remove Participants from Group Chat

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