Creating a Microsoft Teams Link

Create a Meeting Link

1. Under the Details & Actions pane select View course & Institution tools under Books & Tools
   
2. Under Available tools, Click the text Microsoft Teams
   
3. Click Sign In
   
4. Click Create Meeting Link
   
5. Give the Meeting Link a Name that is associated with the course, e.g. Communications 101 - Live Link, but you can leave the date and time, as you will go back and edit the recurrence and time(s). Then click Create.
   
6. You will receive a message that the meeting has been created. You will want to copy the meeting link by right-clicking on Click here to join the meeting and select Copy Link Address (don’t get rid of this link as you will need it in an upcoming step). Copy the Link address and Meeting ID Code and paste it into an email, and send it to the Distance Learning team. The meeting ID is what the Classroom Support Technicians will use to sign into your virtual classroom.
   
   Example from the below screen shoot:     Meeting ID: 229 932 520 887
   
7. Click on the Meeting Options Link from the below screen. It opens a new browser tab with Meeting Options.
   

Select the meeting options.
a. Change the Who can bypass the lobby to Only organizers and co-organizers. This is important for who will receive the recording. The way Teams works, the first person that signs into the meeting will be the one to receive the recording in their OneDrive. If you keep everyone in the lobby, you will be the one to start the meeting and will receive the recording.
b. Turn on Record Automatically if you want automatic recordings. Go to page 9 to see how to map your Teams recordings to Panopto (if using OneDrive, after the recording is saved, you will need to go into the recordings folder in OneDrive and set the expiration date to never). Click Save after you make Meeting Options changes.
c. Close the Meeting Options tab
d. Then the Microsoft Teams Window

 

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Create a Calendar Event

Next, you will manually add the meeting to the calendar using one of the following options. You can either Create an event using Course Schedule (page 4) or Create an event using the Calendar (page 5). If you use the Course Schedule option, it will show up in the schedule and on the calendar (this is the preferred method). 

Create an event using Course Schedule:

Under Details and Actions, click on Add course schedule. Click the Plus Sign on Add the times this course or organization meets.

               

Enter in the Nickname (this is how it will appear on the calendar – recommended to match the name of the meeting in step 5 above), Start Date, Time, and if it will be a repeat event. Then paste the link you created earlier into the location field and click Save. (If your class meets at different times on different days, repeat the previous step). The meeting link will now be shown in the Course Schedule to the left of their Course Content, and on the Course Calendar.

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Create an event using the Calendar:

Click the Plus sign and select Add Event

Enter in the Nickname (this is how it will appear on the calendar – recommended to match the name of the meeting in step 5 above), Start Date, Time, and if it will be a repeat event. Then paste the link you created earlier into the location field and click Save. (If your class meets at different times on different days, repeat the previous step). and click Save. It will then appear on the calendar.

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Mapping your Blackboard Ultra Teams Meetings to a folder in Panopto

In the Teams desktop app, click on the View More Apps. If Panopto doesn’t come up in the list, click Get more apps and type Panopto in the search. Then click Install next to Panopto.

Next, go into Settings and click Authenticate. It will prompt you to sign in with your Northwood Tech email address and password.

From here you can choose the Default Recordings Folder in Panopto or you can set up Meeting-Folder Mappings.

First, you will want to go into your Course and set up a folder in Panopto where you would like the recordings to go. You can insert this link into your course in a later step for your students to view all the recordings from the course.

Under the Details & Actions pane select View course & Institution tools under Books & Tools

Then click on Panopto Video

Now that you are in your course, click on Add folder, and enter the same name you used to create the meeting and press enter to add it to your folder list.

Create a New Mapping for your Blackboard Course Teams Meeting by going back to the Panopto App in the Microsoft Teams Desktop App. Go to Settings and select New Mapping

Enter the Meeting Title (same name you used when creating your meeting link), and drill down to find your Blackboard Ultra Courses folder, and expand to find the course and  you want to map to. Then click Add. Your mapping is now set for all future recordings for that course (repeat for each course at the start of each semester)

To add a link to that folder in your Blackboard Course, in the Panopto app in Teams, click on the Home button, then click the Everything button. Locate the Everything folder and click on it to activate the drop-down menu. Drill down until you find the folder you created

Now that you are in the folder, click the Share button to copy the link to that folder.

Click Copy Link

Go back to your Blackboard Course, and under Course Content click Add and then Create. Then choose Link.

Change the Folder Visibility, the Display Name, and insert the link into the Link URL. Click Save.

You now have a link to that Panopto Folder in your course.

Additional Resources:

Video Demonstration: